4 Business proposal letter Samples

Sample 1 | Sample 2 | Sample 3 | Sample 4

The following are four business proposal letter samples.

The first letter is an unsolicited proposal.

The next two are solicited proposal letters.

Take note of the difference between these two. In the solicited proposal letter, you can and should go into specifics of the proposal.

The last letter is from a reader asking me to check the business proposal letter she has written.

Dear Mr. Frank:

How would you like to cut your printing costs by more than 40 percent per month? Give us a few minutes of your time and we’ll show you how.

We’ll review every facet of your current system and analyze its strengths and weaknesses. We’ll look at a comparison of costs for other businesses of your size and provide a comprehensive report of short and long-term actions that will generate substantial savings for your company.

The enclosed proposal outlines the details of what we’ll do and how successful we’ve been at doing this for other businesses. In fact, we guarantee you’ll save no less than 10 percent per year savings as a result of our efforts.

I’ll call after you’ve had a chance to review our proposal.


The following are two samples of solicited business proposal letters.

Dear Mr. Coyote,

Thank you for your request for pricing for ACME Explosives products.

Based on our current pricing, we would be able to provide you with the 300 units TNT dynamite at a per-unit price of $1, or a total of $300.

I would point out that our quantity discount rate structure reduces the price for orders of 500 to 1,000 units of this model to $0.90. Therefore, I would suggest you increase the size of your order to 500 units; the total price would be $450.00 for the larger quantity.

In addition, you would be eligible for a special offer of free shipping for initial orders from new customers.

Please feel free to call me with any questions. I look forward to working with you.

Dear Mr Bruno:

I enjoyed speaking with you the other day. Enclosed please find a preliminary proposal for Debt Collection for Mafia Services.

I believe this includes all specifications, options and terms we discussed. If not, please let me know as soon as possible so we may revise the proposal to meet your needs.

If all is in order, let us know how and when you wish to proceed. As noted previously, we can arrange a lease with low monthly payments designed to stay within your operating budget. As always the system is available for purchase.

While I understand this is a major undertaking for Mafia Services, I would advise you time is of the essence. Several of our suppliers have announced price increases for the fall. Unfortunately, as their prices increase, so do ours.

The prices included with this proposal are valid for 90 days from the time of receipt. Please call me if you have any questions or require additional information.



The following is a business proposal letter sent in by Carol, a reader asking me to check her proposal letter. You can see my response to her below.

Is the wording OK?

by Carol

Mr. Alan Weasel,
Vulcan Materials, Western Division

We would like to thank you for this opportunity and your time in reviewing this Business Proposal.

E.M. Oil Transport was first established in 1985 by Enrique R. Martinez, his goal was to provide customer satisfaction and maintaining excellent relationships with key suppliers which provide the highest quality materials.

In subcontracting your transportation department to EM Oil Transport, it will help your business trim cost during this economic down turn and receive better customer service for your plants and Vulcan’s customers’ materials. E.M. Oil Transport will supply trucking, raw material and schedule material deliveries to all of your asphalt, rock, and RMC plants in California and Arizona.  We currently have a hauling contract with Vulcan Materials. (Note: I am not sure what you are trying to say here. If you are trying to say EMOT is already transporting some of Valcan's products, then I would word this in another paragraph as below:)

As you know, we currently do transport some of your raw materials for your plant in Arizona. I believe your Operations Manager for the Arizona plant, Mr. Bean, is very happy with our service since we started working with him 2 years ago. So you can be sure of our high quality of service.

With these high standards in mind, we would like to extend our services to Vulcan Materials.

Description of services provided by; E.M. Oil Transport from corporate office

1.    VMC’s plant foreman from all of their Asphalt, Ready Mix, and Rock plants can call and or email their order for their daily orders for raw materials and transportation. EM Oil Transport will schedule and deliver all products to their plants.

2.    All information between E.M. Oil Transport Inc. and Vulcan Materials remain under strict confidentiality.

3.    Dispatch- 24 hrs, 7days /wk on-call.

In addition E.M. Oil Transport has access to the following resources: (note: added bullet points)

•    80 liquid asphalt tankers in our consortium for Southern California, 70 tankers in Central and Northern California and 30 in Arizona.

•    600 aggregate and asphalt trucks to service Southern California and Bakersfield this number encompasses Bottom Dumps, Strong Arms and Transfers for inter-plant and asphalt, Rock deliveries to your customers.

•    Bulk Diesel Oil based products SS1H, GuardTop  (5gal. buckets) and bags of cold mix.      

We have very good working relationships with various refineries in the asphalt industry and will work with your purchasing departments to secure the best possible liquid asphalt pricing.

We will work with the plants to get their daily liquid asphalt reports and will input all   of the information into People soft purchasing system for both the Refinery P.O. side of People Soft and for the Asphalt Transport P.O. side. Weekly liquid asphalt reports will be sent to your purchasing dept.

In today’s tough economic conditions, the business climate is very challenging to most firms.  However, with the American Recovery and Reinvestment Act (ARRA) of 2009, the federal government has provided an increase in transportation contracting opportunities.  This is where Vulcan Materials and EM Oil Transport can work together to capture some of the opportunities provided by ARRA. EM Oil Transport Inc. is a UDBE supplier and hauler of liquid asphalt. This will allow VMC’s sales department to help their customers meet governmental requirements.

Vulcan Materials will provide the following:

1.     (800) telephone number to be utilized by the plant foreman and dispatch.
2.    Vulcan computer with all the programs required for Dispatch and Data Entry.
3.    Nextel wireless phone with all programmed foreman contact information.

This service will allow Vulcan Materials to pay one vendor for all of your transportation needs.

Upon agreement of accepted of proposal through signed contract between Vulcan Materials and E.M. Oil Transport Inc, the following will be good for the year 2010. Prior to expiration of contract, both parties will meet to discuss the renewal of a new extended contract for 4 years.

Annual Contract fees will be applied for services provided monthly on an annual contractual basis as follows:

With this structured plan we can achieve the main goals and accomplish a strong and successful financial future.  We hope to establish a professional business relationship for many years to come.


 Luz A. Martinez


Hi Carol,

For most part, the wording is good. There are some minor editing done (highlighted in light blue) and my comments and additions are highlighted in yellow.

Dax Cheng

Dig Deeper: Business Proposal Cover Letter
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