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Unpaid Billing
by Avijit Manna
Answer: Hi Avijit, I would have at least 3 letters going out to the client asking for payment. The first is a request for payment and the second is another request for payment and the last one is a final request of payment and warning of legal proceedings. The first letter: ========================= Invoice: ABC123 Account: 123A As of this date we have not received payment on the above invoice, which was due on May 1. We value you as a customer, and hope that you will pay immediate attention to this matter. If you have any questions about this invoice please contact me. As per the terms of sale, we will apply a penalty fee for overdue invoices beginning on Jun 1. ========================= The Second Letter: ========================= I am writing to advise you that your account is now seriously overdue. As of this date, the outstanding balance is $15,235, which includes $200 in late fees. This is our second request for payment. We ask that you take immediate action to pay this account in full. ========================= The Final Letter: ========================= Your account with ACME Inc. is now in default. We have made two previous requests for payment and have received no response. This letter is our final demand for payment. Unless we receive the full outstanding balance of $15,235 with fifteen days of the date of this notice, it is our intention to turn your account over to our Legal Office to initiate collection proceedings. Collection fees, legal fees, and late fees can amount to a significant increase in your outstanding balance. We suggest you make immediate and full payment before the deadline. ========================= I hope this helps. Regards Dax
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