Letter written on behalf of another & use of attention line

by Eldebarge
(Philippines)

If a letter is intended for Mr. Smith and I also want to send a copy to other people so that they may be informed, do I use the attention line? Is this also the main purpose for the attention line?

If you want to send copies, use the cc (carbon copy). The attention line is used if you want to highlight the letter to an individual(s). In your case, you should only be using the cc.

Regarding the attention line, if the letter is intended for a specific person, why do we have to use it if we can just address the letter directly to their name in the recipient line?

You can simply address it to the person. The attention line is used if you want to highlight the letter to an individual(s).

If I am writing a letter on behalf of another person and he/she can't sign it, whose name should I write after the complementary close? Can I write my name on their behalf and sign it?

You can use the p.p. (per procurationem), which means the power is delegated to you to sign on that person's behalf. When you sign, you can put the p.p. before your signature then followed by the persons name after your signature.

p.p. Your Signature
For The Other Person's Name

Hi Eldebarge,

The answer to your questions are in red above.

Regards,
Dax

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