4 Sample Termination Letters

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Sample Letter of Termination

Dear Mr. Bloodworth:

You have received three disciplinary notices within the past six months in conjunction with our conversations about your behavior. Unfortunately, we see no change in your performance. In the last year you have been late 33 times, absent without excuse on seven occasions, and late on all but one project deadline.

We rely on employees who are punctual and conscientious about attendance and deadlines. Our clients will look elsewhere if we cannot offer them dependable service. You have demonstrated an unacceptable pattern of behavior. Thus, we can no longer continue your employment at ACME Inc.

This decision is effective immediately. You will be paid two weeks salary.

Our policy is to give only title of position and dates of employment to companies seeking references. You can be assured the details of this situation will remain strictly a company matter.

We wish you the best in your future.


Sample request for resignation before termination letter

As you know, we are not satisfied with your performance as a Guest Relations Officer at ACME House of Karaoke and have warned you of the possibility that we will be forced to terminate your employment.

Unfortunately, we are now convinced that you are not going to be able to show the improvements we asked to see. At this time, we would like to offer you the option of resigning from your position effective immediately; doing so would allow you to avoid having a termination in your job history.

If you choose to resign at this time, we will pay you for any accrued vacation and overtime hours and offer you one week of severance pay.

If you do not accept this offer, we will terminate your employment for cause effective immediately.

Please contact the Human Resources Office before 5pm today to advise them of your decision.

Sample letter of termination due to redundancy

Dear Mr Badluck:

Further to our meeting of 13th of April, I am sorry to confirm that your employment with us is terminated with effect from 18th of April 2011.

Unfortunately, your position was made redundant. Please note that this is in no way a reflection of your performance in your job, which has been entirely satisfactory.

Due to the Japan earthquake last month, our plant for the artificial intelligence chip was destroyed. As such, we can no longer produce our Robot Maid product and have to shut down your entire division.

As stated at our meeting the terms of your redundancy are as follows:
  • Term 1
  • Term 2
  • Etc…
Asstated in our meeting, ACME recruitment has been hired to help you with your job search. I am sure they will be able to help you find a new job.

I would like to thank you for all the contributions to our company and I wish you all the best for your future.

Sincerely yours,


Sample cancellation of service letter

Cancellation of maintenance
by Emma

February 9, 2010

Ontario Refrigeration
6002 San Fernando Rd.
Glendale, CA 91202

Re: Cancellation of AC Maintenance

This is a formal letter to inform you that due to our budget cuts, we must cancel services with your company. We are anticipating your last day of service will be March 31, 2010.

We would like to thank you in advance for the services your company has provided for us throughout the years.

If you have any questions please feel free to contact me at 123-4567.

Best Wishes,

Emma Sanchez
Facility Coordinator

Dig Deeper: Termination Letter
How to write a Letter of Termination

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